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Personnel Division Letter No.25-4/2013-SPG dated 7th April, 2014
Competent Authority has decided to nominate Accountant of each Head
Post Office as Single Point of Contact (SPOC) for digitization activity
under the Core System Integrator (CSI) in his Post Office. He will help
the digitization team in reading and understanding the Service Book
entries and identifying the documents that are scanned. After the
quality check by the digitization team, he will verify the entries
entered in the system with the respective Service Books and also
ascertain whether the relevant documents have been scanned properly.
Subsequently, He will submit a report in this regard to the Divisional
Head/Unit Head providing list of employees, whose Service Books have
been digitized and the relevant documents have been scanned; and also
the list of missing documents employee-wise.It
has also been decided that as the work is HPO specific, the concerned
Divisional Head/Unit Head will nominate Sr. PM/PM or ASP/IP of the
Division/Unit in case of non-availability of regular HSG-I/HSG-ll
Postmaster for each HPO for checking, countersigning and releasing the
list of employees, whose Service Books have been digitized and list of
missing documents employee-wise to the TCS Digitization Team.